Office Assistant @ Dynamic Solutions

1 day ago

Białystok, Czech Republic Dynamic Solutions Full time
  • Demonstrated success in managing teams and projects (min. 3 years of experience), particularly within software development, IT services, sales or related fields.
  • Higher education degree, ideally in the technical field.
  • In-depth understanding of IT methodologies and frameworks, including Agile and Scrum.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Proficiency in relevant software tools and platforms, e.g. Jira, Confluence.
  • Experience working with any CMS.
  • Proficiency in English, particularly in a business context.
  • Excellent communication skills, both verbal and written.
  • Ability to work full-time from our office.

We are looking for an Office Assistant who will ensure smooth office operations and support administrative, HR, and finance processes. This role requires strong organizational skills, clear communication, and a collaborative spirit.

You will support a headquarters team of around 20–25 people on-site, as well as facilitate communication and coordination with colleagues working from other locations and coworking spaces.

What's it like to work here?
  • Permanent contract and stable employment
  • Apple work equipment
  • Flexible working hours, with respect to project needs
  • Healthy work-life balance
  • Parent-friendly company culture
  • Private Healthcare, Multisport Card
  • A great office you'll want to come to
  • and of course… our unique integration events
,[Provide comprehensive administrative and logistical support to ensure smooth daily office operations, Handle calls, mail, office supplies, and ad-hoc requests, Support onboarding of new joiners and day-to-day office needs, Manage internal orders, purchase requests, and expense processes, Handle payments and support expense reconciliation, Assist in preparing financial reports and handling invoices, Provide administrative support for HR and finance processes, Cooperate with the external accounting & payroll office and liaise with public authorities , Coordinate domestic and international travel (flights, hotels, transfers), Process and reconcile travel and expense reports, Manage logistics for teams visiting headquarters (hotels, local arrangements), Liaise with external service providers (couriers, office services, maintenance), Oversee office equipment maintenance and cooperate with coworking management, Supervise office equipment: manage inventory, handover and collection of equipment, and ensure proper documentation and protocols for movable assets, Ensure the upkeep of the office, including cleanliness, security, and coordination with building services and maintenance staff, Implement and ensure adherence to office procedures, Organize company meetings, trainings and workshops, Plan and execute team and business events (venue, catering, suppliers, logistics), Assist in coordinating integration activities and internal engagement initiatives] Requirements: Office management, Good work organization, Communication skills, Degree, Google Workspace, Jira, Confluence Additionally: Small teams. , Training budget., Private healthcare., Sport subscription. , No dress code. , Free snacks. , Stat-up atmosphere., Modern office. .

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