HR Services Advisor

Supports employees and managers by responding to inquiries and performing transactions. Supports testing to ensure updates and changes are successfully implemented. Contributes to the creation of training materials on how to use Human Resources shared services, platforms, and tools for employees and managers. Participates in the implementation of new policies or processes by sharing input and/or suggestions based on employee feedback. Reviews own performance metrics target and identifies opportunities for improvement. Inputs employee data into Human Resources Information (HRIS) database and/or documents activities as requested. Protects data privacy and adheres to confidentiality requirements. Uploads employee records into the Record Centre when performing data transactions. Documents and updates processes, desk-top procedures, and knowledge-based content as requested. Works with and coordinate with vendors to ensure processes are correctly followed.

This role requires proficiency in written, reading and conversational English and French, as you will be working on Benefits & Leave Administration (e.g. car allowance, pension, time-off, time away) for the French Market.

Data Management

Inputs employee data into Human Resources Information (HRIS) database and/or documents activities as requested. Supports and/or manages bulk uploads, ensuring data quality, controls, and reviews. Enters data and reviews data input to ensure accuracy. Identifies and reports discrepancies or issues in data administration to senior team members or team lead.

Protects data privacy and adheres to confidentiality requirements. Troubleshoots and reports issues or risks related to data integrity, security, and privacy and recommends needed fixes. Works with team members to identify relevant factors related to the issue. Performs planned data audits, as needed.

Documentation

Uploads employee records into the Record Centre when performing data transactions. Reviews documents and reports related to employee records in Human Resources processes (e.g., new hire on-boarding, compensation, termination) and verifies their accuracy. Participates in information-gathering sessions with subject matter experts and stakeholders to understand reporting requirements.

Documents and updates processes, desk-top procedures, and knowledge-based content as requested. Documents and updates in a timely manner. Provides input for change on knowledge base content to the team lead.

HR Central Services Customer Support

Supports employees and managers by responding to inquiries and performing transactions. Addresses inquiries by researching policies and procedures as needed. Triages inquiries to the appropriate queue. Act as subject matter experts for country-specific topics (e.g., processes, compliance laws, policy updates).

Supports testing to ensure updates and changes are successfully implemented.

Contributes to the creation of training materials on how to use Human Resources shared services, platforms, and tools for employees and managers. Learns the end-to-end service model.

Process Management

Participates in the implementation of new policies or processes by sharing input and/or suggestions based on employee feedback.

Reviews own performance metrics target and identifies opportunities for improvement. Shares input and raises opportunities for improvement to manager.

Supplier/Vendor Management

Works with and coordinates with vendors to ensure processes are correctly followed. Sends information/receive information from vendors to process queries. Acts point of contact for vendor's management to coordinate and document issues (e.g., sick/vacation time).

Required qualifications:

• Bachelor's Degree in Human Resources (HR), Business, or related field AND/ OR 0-2 years work experience in HR operations, HR, or related field OR equivalent experience.

• Hands-on experience with country-specific benefits and/ or Collaboration with payroll and global benefits teams

• This role requires proficiency in written, reading and conversational English and French, as you will be working on Benefits & Leave Administration (e.g. car allowance, pension, time-off, time away) for the French Market.

Preferred Qualifications

• Proficiency in written, reading and conversational English, French and German
• Specialization in HR law, labor relations, or organizational psychology
• Experience in multi-country or regional HR operations
• Exposure to vendor management and escalations

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.