POLO Associate with French

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Job Function:

Procurement

Job Sub Function:

Contract & Processing Services

Job Category:

Professional

All Job Posting Locations:

Prague, Czechia

Job Description:

The P2P/POLO Associate will manage the purchase order process and ancillary tasks associated with the PO lifecycle, on behalf of and in partnership with key sector stakeholders in the France market; therefore fluency in French is required.. The ideal candidate will be responsible for coordinating low- to medium-complexity PO lifecycle activities including purchase requisition creation, routing and approval; invoicing and payments support, ensuring that PRs/POs are processed efficiently and accurately. This role requires a high degree of customer care, maintaining effective communication with internal stakeholders and suppliers. Fluency in French is essential to effectively communicate and collaborate with our business partners in French-speaking regions.

Major Duties & Responsibilities

• Conducts the day-to-day operations of P2P/POLO responsibilities; end-to-end PO lifecycle management, Accounts Payable, procurement operations and cross-functional capabilities involvement (where required), ensuring service delivery based upon the agreed SLAs, while ensuring policy and legal compliance.
• Prioritize stakeholder management and customer service. Engage directly with stakeholders on a routine basis with a focus on high quality service delivery, to ensure transparency on all elements of PR/PO lifecycle management; confirm PR/PO details, conduct all PO lifecycle tasks, and resolve any discrepancies.
• Provide guidance and direction to internal stakeholders on contract creation, other pre-creation tasks, and any required activities to be completed prior or during the PO lifecycle management by the requestor.

Other Duties:

• Support testing and implementation of automation and AI (Artificial Intelligence) initiatives within assigned area of responsibility.
• Resolve issues related to purchase orders, such as discrepancies in pricing or services / materials delays.
• Ensure compliance with company policies, regulatory requirements, and best practices in procurement.

Required Minimum Education:

• Bachelor's Degree in Business Administration, Finance, Supply Chain Management, or a related field is preferred.

Required Years of Related Experience:

• 2-3 years previous business process / business operations experience

Required Knowledge, Skills and Abilities:

• Fluency in English and French (written & oral) is required.
• Strong attention to detail, organizational and time management skills.
• Good communication and interpersonal skills to effectively collaborate with suppliers and internal customers with an emphasis on the customer experience.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment, while ensuring high-quality results / positive outcomes.
• Prior experience in purchasing systems (i.e. Ariba or equivalent) is a plus.

Preferred Minimum Education:

• Bachelor's Degree

Preferred Area of Study:

• Business Administration, Finance, Supply Chain Management, or a related field is preferred.

Preferred Related Industry Experience:

• Sourcing, Contracting, Payments or Finance processes; Stakeholder Management / Customer Service

Preferred Knowledge, Skills and Abilities:

• Good understanding of Accounts Payable, Payments or Sourcing and Contracting processes and Source-to-settle operations at a high level is preferred.
• Proficiency in English and French (written and oral) , is preferred.

Key Working Relationships:

• Business stakeholders/customers; Enabling J&J functions (Finance, HR, Procurement, Compliance, Legal, HCC); Suppliers