HR Operations Senior Specialist

Why SoftwareOne? For over 30 years SoftwareONE has been the foundation for organizations around the world for their technology solutions. With changes in the market from on-premises to cloud we have always been one step ahead. Underpinning our transitions and evolutions are our seven core values which we expect from all our current employees and look for in our future colleagues. The global nature of our organization allows us to adapt and commit to these values unique to the culture and business needs of each location. The role The HR Operations Senior Specialist will be a part of the EMEA EAST HR Operation Center providing HR Ops services for a few countries, with main responsibility for the Czech Republic and Slovakia HR Operations and additional responsibility for 2 other countries (providing services up to 300 employees). You will be based in Czech Republic in our SoftwareOne Prague office (hybrid work 3 out of 5 days in the office). HR Ops Senior Specialist is responsible for Human Resources administration activities and process optimization, including but not limited to employment, on-boarding, absence management, documentation management, payroll data entry, and managing HRIS systems. You will be part of the remote HR Operation Center responsible for various countries in EMEA EAST Region in SoftwareOne Group. This position reports directly to HR Operation Regional Lead (EMEA EAST Region). You need to be able to work within a remote team. Your leader and team members are spread around various countries.   In this position, you are the “spider in the web” for HR matters, you like to structure chaos and improve processes. You must be a process-oriented person and analytical thinker who likes to work with systems, documentation and resolve various requests from leaders and employees. You will interact every day with local and international colleagues. Responsibilities: Ensuring a best-in-class employee experience through a high level of service and operational excellence Managing multiple and ad hoc requests on time with accuracy (we work with Service Now ticketing tool) Supporting workforce administration processes, data input in Workday (HRIS system) and other HR systems, and verification of required documentation on the designated HR employee life cycle activity, such as: enrolling new hires (HR systems, payroll, agreements), terminations, transfers, promotions, and alterations in salary, personal data, job titles, supervisors and departments Updating personnel files and producing documents, for example, employment contracts, salary statements, deduction agreements, and salary notifications Collaboration with auditors and local authorities Preparing data for monthly payroll process and liaising with the finance team and the payroll provider Supporting contractor’s administrative processes, like accesses, contract preparation, and workday HR system data Ensuring employee data is up-to-date and accurate Completing on-boarding and off-boarding activities Continuous improvement of processes, execution, and technology usage Answering and handling internal HR-related issues, as well as redirecting questions to other units Contributing to key HR initiatives and projects What we need to see from you 5+ years of professional experience in HR administration (preferably in modern digitalized company) Relevant experience in Czech Republic (and openness to learning about other countries) Very good knowledge of labor legislation in Czech Republic and nice to have for Slovakia Ability to demonstrate integrity and maintain confidentiality without authority (you will be the only HR person working from Prague; your leader and your team are based in other countries) Ability to set priorities and manage time in a fast-paced changing environment Process management thinking Analytical and data-driven approach (you must like Excel) Fluent language skills both written and verbal, in Czech and English required (you will also work with other languages with the usage of online translating) Administrative and process orientation, accuracy, and attention to detail A team player who can work in a matrix environment Strong integrity and ability to self-manage You need to be able to work within a remote team. Your leader and team members are spread around various countries. You will be based in Czech Republic in our SoftwareOne Prague office (hybrid work 3 days out of 5 days in the office). You must be able to travel to Slovakia once a month and travel internationally (not more than once a quarter) #LI-IW1 What you should really know about us. What can you expect from us? A good team that will always support you and a pleasant working environment 20 + 5 days of rest a year In case of (un)availability we have 3 Sick days Team events (not only work), such as Tech-beering, work football and more Classic package: FlexiPass/Multisport, English language courses Harmony day - a day for sports/volunteer activities that we are happy to support Covered public transport expenses - annual pass We support the education and growth of our employees (industry certifications will not be a problem) In-house physiotherapist, regular fruit supplies and even more regular baking of homemade cakes Opportunity to purchase company stock Corporate passes to the Zoo and Botanical Gardens Job Function People & Culture

5+ years of professional experience in HR administration (preferably in modern digitalized company) Relevant experience in Czech Republic (and openness to learning about other countries) Very good knowledge of labor legislation in Czech Republic and nice to have for Slovakia Ability to demonstrate integrity and maintain confidentiality without authority (you will be the only HR person working from Prague; your leader and your team are based in other countries) Ability to set priorities and manage time in a fast-paced changing environment Process management thinking Analytical and data-driven approach (you must like Excel) Fluent language skills both written and verbal, in Czech and English required (you will also work with other languages with the usage of online translating) Administrative and process orientation, accuracy, and attention to detail A team player who can work in a matrix environment Strong integrity and ability to self-manage You need to be able to work within a remote team. Your leader and team members are spread around various countries. You will be based in Czech Republic in our SoftwareOne Prague office (hybrid work 3 days out of 5 days in the office). You must be able to travel to Slovakia once a month and travel internationally (not more than once a quarter) #LI-IW1

The HR Operations Senior Specialist will be a part of the EMEA EAST HR Operation Center providing HR Ops services for a few countries, with main responsibility for the Czech Republic and Slovakia HR Operations and additional responsibility for 2 other countries (providing services up to 300 employees). You will be based in Czech Republic in our SoftwareOne Prague office (hybrid work 3 out of 5 days in the office). HR Ops Senior Specialist is responsible for Human Resources administration activities and process optimization, including but not limited to employment, on-boarding, absence management, documentation management, payroll data entry, and managing HRIS systems. You will be part of the remote HR Operation Center responsible for various countries in EMEA EAST Region in SoftwareOne Group. This position reports directly to HR Operation Regional Lead (EMEA EAST Region). You need to be able to work within a remote team. Your leader and team members are spread around various countries.   In this position, you are the “spider in the web” for HR matters, you like to structure chaos and improve processes. You must be a process-oriented person and analytical thinker who likes to work with systems, documentation and resolve various requests from leaders and employees. You will interact every day with local and international colleagues. Responsibilities: Ensuring a best-in-class employee experience through a high level of service and operational excellence Managing multiple and ad hoc requests on time with accuracy (we work with Service Now ticketing tool) Supporting workforce administration processes, data input in Workday (HRIS system) and other HR systems, and verification of required documentation on the designated HR employee life cycle activity, such as: enrolling new hires (HR systems, payroll, agreements), terminations, transfers, promotions, and alterations in salary, personal data, job titles, supervisors and departments Updating personnel files and producing documents, for example, employment contracts, salary statements, deduction agreements, and salary notifications Collaboration with auditors and local authorities Preparing data for monthly payroll process and liaising with the finance team and the payroll provider Supporting contractor’s administrative processes, like accesses, contract preparation, and workday HR system data Ensuring employee data is up-to-date and accurate Completing on-boarding and off-boarding activities Continuous improvement of processes, execution, and technology usage Answering and handling internal HR-related issues, as well as redirecting questions to other units Contributing to key HR initiatives and projects