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Payroll Specialist

4 months ago

Prague, Czech Republic Kenvue Full time

Description

This position reports to the Payroll Lead, and is based in Prague, Czechia.

Who we are

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we’re the house of iconic brands - including Neutrogena, Aveeno, Tylenol, Listerine, Johnson’s and BAND-AID® Brand Adhesive Bandages that you already know and love. Science is our passion; care is our talent. Our global team is made up of ~ 22,000 diverse and brilliant people, passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact the life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage – and have brilliant opportunities waiting for you Join us in shaping our future–and yours. For more information, click here.

What you will do 

Position Summary

The Payroll Specialist is responsible for ensuring all payrolls are delivered timely, accurately, and in compliance with company policies and regulatory requirements. This role will maintain processes to support the preparation of payroll processing, including data collection, data validations, reviewing and  approving payroll results, and supporting employee and manager inquiries. The Payroll Specialist role will be responsible for supporting the Cluster Payroll Lead with the development and maintenance of payroll  requirements, practices, and procedures for the country, as well as ensuring accurate and updated  documentation of these requirements. This role will also support the Cluster Payroll Lead on interactions with internal and external stakeholders (e.g. HR, Finance, third party payroll provider, etc.)

Key Responsibilities

  • Processing of country payroll inputs using the country specific payroll vendor template(s) and ensuring the 
  • timely and accurate processing of all payroll cycles
  • Manage payroll inputs related to base pay, disability and leaves, work schedule changes, new hires, 
  • employee movement, separations (final pay, severance), organization changes (e.g., M&A), job and pay changes, and one-time payment requests with third party payroll provider or in-house payroll processing team. Typically works on more complicated and/or sensitive transactions.
  • May review and validate Payroll Specialist or Payroll Coordinator transactions
  • Support Cluster Payroll Lead with collaboration across HR in-country and other functions to ensure all data is  complete and received within payroll deadlines for processing
  • Manage payroll calculation process with third-party payroll provider or in-house processing team
  • Support the development of internal and external communications for specific payroll processes.
  • Ensuring month-end, quarter-end, and year-end payroll returns are complete, accurate and submitted to Government agencies, in a timely manner.
  • Responsible for annual payroll calendar, payroll elements, year-end updates and proactively communicate to HR/management/employees as appropriate.
  • Make recommendations to Cluster Payroll Lead on payroll administration topics for countries in the cluster
  • Liaison with payroll vendor (TPV) regarding upgrades/changes to payroll system when required.
  • Execute, in accordance with globally established standards, processes for SOX compliance, internal controls, and required regulatory/statutory requirements (including payroll record data maintenance)
  • Update and maintain payroll process and administration documentation
  • Serve as the owner for audits (both internal and external)
  • Coach and mentor payroll staff level resources in the cluster
  • Support payroll projects and cross-functional projects with payroll dependency

Qualifications

What we are looking for

Required Qualifications 

  • A Bachelor’s degree or equivalent is required
  • A minimum of 3-5 years of prior experience in payroll processing / payroll operations is required
  • Strong knowledge of payroll processing in Czech Republic 
  • Prior Experience with payroll processes, procedures, controls, regulations, and compliance is preferred
  • English language proficiency is required
  • Strong analytical and problem-solving skills. Attention to detail a must.
  • A high degree of confidentiality, data protection assurance, conformity with Kenvue policies, procedures, external regulations, and agencies is required
  • A sense of urgency in resolving customer requests and an ability to work under pressure, multi-task, and meet deadlines
  • Excellent verbal and written communication skills
  • Strong research skills required
  • Strong interpersonal skills and the ability to successfully work with internal stakeholders and colleagues to contribute ideas, identify opportunities, and contribute to positive outcomes.
  • Cultural awareness and an ability to work with a multitude of people across Austria, Czech, Germany, 
  • Hungary, Poland, Latvia, Romania, Slovakia, Switzerland, Ukraine
  • Prior experience in a multi-national company, and/or experience in a Service Center Environment preferred
  • Knowledge and/or Experience with Knowledge Management artifacts such as Desktop Procedures (DTPs) is preferred

What’s in it for you

Employee Benefits:

  • 5 weeks of vacation and 3 sick days
  • Hybrid model of working / home office
  • Pension Insurance
  • Meal vouchers, Pluxee benefit cafeteria, Company products with discount
  • Language courses contribution
  • Referral award
  • Public transportation allowance
  • Bonus based on company policy

Office Facilities:

  • Nice area with restaurants with metro station 300 m from office
  • Modern office with coffee and fruits, focus rooms

Health and Wellness Benefits:

  • On-site gym and massages
  • Global wellbeing reimbursement, Long term illness contribution, Accident, Life, and disability insurance
  • Multisport card
  • Parental leave and early returning parents program 

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other legally protected characteristic, and will not be discriminated against on the basis of disability.

For further information, and to apply, please visit our website via the “Apply” button below.