Administrative Coordinator

We are seeking a highly organized and proactive individual to ensure smooth daily office operations, provide exceptional support to employees, and foster a positive work environment.

The ideal candidate will have:

• Proven experience in office management or similar roles.
• Strong organizational, multitasking, and communication skills.
• Experience with office fit-outs, renovations, or infrastructure projects.
• Proficient in English (Upper-Intermediate+); Fluent in Polish, Ukrainian language knowledge is a plus.
• Familiarity with tools like Slack, Jira, Asana, and Confluence is a plus.
• A customer-oriented mindset, initiative, and adaptability.
• Ability to undergo Health & Safety training and manage compliance topics.

• Maintain accurate records and ensure policy compliance.
• Oversee day-to-day office functionality and cleanliness.
• Liaise with the Facility Team for supplies, furniture, and maintenance.
• Manage relationships with suppliers, vendors, and contractors.
• Support office upgrades, renovations, and H&S compliance.

• Be the first point of contact for office-related queries.
• Assist with onboarding (workstation setup, orientation).
• Organize office events, celebrations, and team-building activities in cooperation with the events team.

• Track, manage, and restock office inventory.
• Manage Service Desk requests related to office matters.

• Monitor office expenses and vendor contracts.
• Maintain accurate records and ensure policy compliance.
• Collaborate on Business Continuity Planning (BCP).

The ideal candidate should have strong communication skills and be proficient in Microsoft Office Suite. Familiarity with HR software such as Workday is a plus.

This role offers a dynamic work environment with opportunities for growth and development. We offer a competitive salary, benefits package, and comprehensive training program.