Senior Administrative Professional

18 hours ago


Warszawa, Mazovia, Czech Republic Devire Full time
Job Summary

We are seeking a highly skilled and organized Senior Administrative Professional to join our team in Central Warsaw. This is an exciting opportunity for an experienced professional to take on a key role in supporting our Managing Directors and contributing to the smooth operation of our office.

Key Responsibilities
  • Diary and calendar management for 5-6 Managing Directors, ensuring seamless coordination of meetings and conference calls across multiple time zones.
  • Managing high volumes of emails and relaying information in a timely and accurate manner to ensure effective communication within the team.
  • Coordinating room bookings for internal/external meetings and video conferences across multiple locations, as well as travel arrangements for the team, including visa applications, international flights, accommodation, and car bookings.
  • Expense management and preparation, invoice processing, and taking on ad-hoc tasks while maintaining workflow.
  • Supporting teams in day-to-day issues, needs, and queries, and providing phone/holiday coverage for colleagues.
  • Admin functions such as updating attendance records and other team admin duties.
Requirements and Qualifications
  • Excellent MS Office and Outlook skills, with a proactive attitude when managing diaries and logistics.
  • Able to manage competing time-sensitive priorities and tasks efficiently.
  • Demonstrates dependability, high attention to detail, and the ability to multi-task.
  • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom, and by email at various levels.
  • Comfortable working with people at all organizational levels, internally and externally.
  • Must be a team player and work well under pressure within a changing environment.
  • Flexible and adaptable to work and support across multiple teams.
Benefits
  • Salary: PLN 7,000-8,000 brutto per month (based on employment contract).
  • Long-term employment with a stable market-leading corporation.
  • Private Healthcare and Sports card benefits.
  • Life insurance coverage.
  • The opportunity to work in an international environment and contribute to a company's growth and success.
  • Office work (5 days a week) in a modern office in Central Warsaw.


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