Office Administrator

Viseven is a dynamic organization dedicated to delivering exceptional results. We are committed to fostering a positive work environment that promotes growth, learning, and success.

We are seeking an experienced HR & Office Administrator to join our team. The successful candidate will be responsible for ensuring the smooth operation of our office, managing daily activities, and providing support in various administrative tasks.

• Managing documentation flow (scanning, signing, storing)
• Coordinating daily office management activities (supplying necessary materials, maintaining a comfortable atmosphere)
• Ensuring company assets are properly managed and organized
• Liaising with local suppliers/vendors
• Supporting in organizing office events (parties, activities, workshops, initiatives)
• Organizing corporate merchandise delivery
• Providing personnel administration for direct employees in Poland
• Monitoring and administering vacations, sick leaves, business trips
• Maintaining company compliance with local labor legislation (e.g., labor protection, medical examinations)
• Coordinating training and examination needs

The ideal candidate will possess:

• Experience in HR/Labour Administration
• Basic knowledge of labor legislation
• Fluency in English and Polish
• Process and quality orientation, attentiveness to detail, high sense of responsibility
• PC literacy (Office Suite, ability to learn and adapt to different systems and software)

• Competitive Compensation: Regular performance-based salary reviews
• Experienced Team: Collaborate with a passionate and knowledgeable team in a friendly atmosphere
• Career Growth: Opportunities for professional and career advancement
• Paid Time Off: 20 calendar days (less than 10 years of experience); 26 calendar days (10 or more years of experience)
• Sick Leave: Up to 33 days/year
• Family Leave: 3 paid business days per event
• Medical Insurance Reimbursement
• English Courses: Learning opportunities to improve language skills
• Professional Development: Participation in forums and conferences
• Corporate Events: Regular team-building activities and events
• Work Environment: Enjoy a comfortable, fully equipped office and flexible remote work options