PO Management Team Lead, REFS

2 weeks ago

Prague, Hlavní město Praha, Czech Republic Novartis Full time 1,200,000 - 2,400,000 per year

Job Description Summary

Location: Novartis, Prague, Czech Republic #LI-Hybrid

Relocation Support: This role is based in Prague, Czech Republic. Novartis is unable to offer relocation support: please only apply if accessible.

About the Role:
Step into a pivotal role where your expertise in procurement and operations will shape the future of global Real Estate & Facility Services (REFS) at Novartis. As PO Management Team Lead, REFS, you'll be the central point of contact for global operations, driving process excellence, tool governance, and team coordination. From onboarding new talent to optimizing financial workflows and system access, you'll be at the heart of innovation and collaboration—based in our dynamic Prague hub. If you're passionate about making a meaningful impact in a global organization that's reimagining medicine, this is your opportunity to lead with purpose.

Job Description

Key Responsibilities:

  • Act as global subject matter expert and single point of contact for REFS operations and processes
  • Lead weekly team meetings and regular 1:1s with Purchase Order Administrators
  • Ensure global system access is maintained and troubleshoot access issues across REFS scope
  • Manage CAP tool notification flows to align with country-specific requirements
  • Oversee GR SharePoint functionality, document archiving, and stakeholder communication
  • Govern REFS tools and processes, including CAP, Messerli, AGB, SPARTA, and GR SharePoint
  • Deliver training to new hires and regional SPOCs on REFS tools and systems
  • Support financial processes, ensuring month-end accrual checks meet SLA deadlines
  • Participate in hiring and onboarding to ensure best-fit candidates join the REFS team
  • Provide business justifications for equipment and support Financial Analysts with operational expertise

Essential Requirements:

  • 3–5 years of experience in procurement, real estate, or similar roles within a global organization
  • Proven leadership experience managing teams and driving operational excellence
  • Strong communication skills with fluency in English
  • Solid understanding of multinational business operations and culture
  • Collaborative mindset with ability to work across virtual teams and remote stakeholders
  • Self-driven, curious, and highly motivated to learn and grow

Benefits & Rewards

Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement); 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 17,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card, Employee Share Purchase Plan. Find out more about Novartis Business Services:

Commitment to Diversity and Inclusion / EEO paragraph:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired

Design And Construction Management, Facility Management, Finance Management, Influencing And Persuading, Knowledge Of Creating Strategic Partnerships, Real Estate Management, Supplier Relationship Management

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