Office Administrator

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride

Aproactive and detail-oriented Office Administrator (m/f/d) who will play a key role in ensuring smooth daily operations, effective communication, and overall operational readiness across our workplace.

Responsibilities:

• Oversee key office agendas, including receiving, issuing, administration, follow-ups, and troubleshooting.
• Manage access cards: registration, issuing, and tracking.
• Prepare and maintain facility consumption reports.
• Monitor and manage office stock, including receiving, tracking, and ordering supplies.
• Handle post administration: receiving, distribution, sending, and tracking.
• Administer assets in QRmaint / SinguFM systems.
• Support and coordinate internal communication.
• Prepare, file, distribute, and follow up on meeting minutes.
• Manage car park system, including records and system operations.
• Track and order goods for the facility department in collaboration with procurement.
• Greet and onboard guests, issue access cards, and handle related administration.
• Organize and prepare hospitality for official visitors.
• Assist in planning and coordinating company events.
• Maintain accurate documentation and records.
• Ensure overall operational readiness of the office, including vending machines, while coordinating troubleshooting with contractors.

Requirements:

• Excellent communication skills in Czech and English (minimum B2 level).
• Strong organizational abilities, including time management, scheduling, and team coordination.
• Flexibility and adaptability to manage multiple priorities and work effectively under pressure.
• High attention to detail and accuracy in all tasks.
• Proficiency in MS Office, with advanced skills in Excel.

Ready to make an impact and help keep our operations running smoothly? Apply now and take the next step in your career as our Office Administrator (m/f/d).

• Competitive salaries based on your professional experience
• Fast growing international company with stable employment
• Annual vacation of 25 working days and 1 additional day off on your birthday
• Meals Allowance (employees who work in the office/ warehouse, no remote)
• Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
• AUTODOC Corporate Discount (1,080 Euros per annum) to order parts for their own use at special discounted rates
• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching
• Free English and German language classes
• Referral Program with attractive incentives
• Flexible working hours and hybrid work

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

Location Cheb

Contract Full time

Job category Administrative Services

Experience level Support

Department Supply Chain