POLO Senior Budget Management Associate

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Job Function:

Procurement

Job Sub Function:

Contract & Processing Services

Job Category:

Professional

All Job Posting Locations:

Prague, Czechia

Job Description:

We are seeking a detail-oriented and proactivePOLO Senior Budget Management Associate to join the PO Lifecycle Operations team. The POLO Senior Budget Management Associate will oversee and manage the budget coordination processes related to specific project-, event- or function-related activities in partnership with business stakeholders and finance partners, relating to their business / project budgets. The POLO Senior Budget Management Associate will play a critical role, in partnership with stakeholders, in ensuring that departmental budget allocations are used effectively, managed compliantly and timely, and in alignment with overall business objectives. The ideal candidate will be responsible for budget tracking, ensuring compliance and supporting the financial planning process across various events and projects.

Major Duties & Responsibilities:

40%

• Stakeholder Management: In collaboration with the event owners and EMOT project managers, maintain regular follow ups with agencies regarding budgets, reconciliations and invoices.
• Budget Tracking & Monitoring: Tracks, monitors and reports on budgets for purchase orders and customer spend, ensuring alignment with strategic goals and efficient allocation of resources.
• Expenditure Accountability: Ensure all expenditures are accurately accounted for, and align with approved business plans.
• Purchase Order Management: Requests PO numbers and ensure all POs are tracked and matched against budget allocations., Follow up on invoices to ensure they are processed in a timely manner.

40%

• Budget tracking & consolidation: Support the consolidation of the budget according to Finance update cycles.
• Collaboration with Finance: Work closely with the Finance team and budget owners to address queries and ensure compliance with financial regulations & policies.
• Reporting: Supports development and reporting of detailed reports and dashboards that communicate key findings to stakeholders. Prepares and delivers comprehensive financial reports to stakeholder's budgets for review and strategic decision making.
• Identifies and escalates any budget discrepancies in a timely manner to relevant stakeholders for resolution.

20%

• As a partner between stakeholders and POLO, bridges POLO team and stakeholders with accurate data, supporting the budget planning process, overall compliance, with a continuous improvement mindset and customer centricity as primary focus,

Other Duties:

• Support, and at times, lead, development and implementation of automation and AI (Artificial Intelligence) initiatives within assigned area of responsibility.
• Ensure compliance with company policies, regulatory requirements, and best practices in procurement and finance.

Preferred Minimum Education:
Bachelor's Degree in Finance, Accounting, Business Administration, Business Analytics, or a related field is preferred.
Required Years of Related Experience:

2-3 years proven experience in Finance, data analytics and / or financial reporting, preferably in a corporate setting.

Preferred Related Industry Experience

Finance, Data & Analytics, Reporting, Data Science

Required Knowledge, Skills and Abilities:

• Strong attention to detail, organizational and time management skills.
• Proficiency in data analysis tools - e.g. Excel, PowerBI, Tableau, and others.
• Good communication and interpersonal skills to effectively collaborate with internal stakeholders, with an emphasis on the customer experience.
• Demonstrated ability to problem-solve and manage escalations to closure
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment, while ensuring high-quality results / positive outcomes.
• Fluency in English (written & oral) is required.

Preferred Knowledge, Skills and Abilities:

• Good understanding of Finance, Accounts Payable, Payments or Sourcing & Contracting / Source-to-Settle operations at a high level is preferred.
• Proficiency in one other language for the respective region supported, may be preferred.
• Experience in creating automated reports & dashboards.

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