Administrative Operations Specialist
3 days ago
A unique opportunity to join a global corporation as an Administrative Operations Specialist in Warsaw. As part of a dynamic and innovative work environment, you will contribute to the smooth functioning of administrative tasks and support the leadership team.
About Your RoleAs an Administrative Operations Specialist, your primary responsibilities include:
- Managing day-to-day office operations to ensure seamless administration.
- Coordinating office supplies, equipment, and facilities management for maximum efficiency.
- Supporting HR and Finance teams with documentation, invoicing, and employee onboarding processes.
- Organizing internal and external meetings, including scheduling, preparing materials, and handling logistics.
- Assisting in planning business trips, coordinating travel arrangements, and processing expense reports.
- Managing communication with external vendors, service providers, and partners.
- Providing administrative support to the leadership team on ad hoc projects.
To succeed in this role, you must have:
- Minimum 2 years of experience in an office administration or management role.
- Fluency in English (B2/C1 level); knowledge of German is an advantage.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and general tech-savviness.
As a valued member of our team, you will enjoy:
- A modern office environment in Warsaw.
- Opportunities for professional growth through training, language courses, and certifications.
- International exposure—collaboration with global clients and teams.
- Supportive and friendly work culture in a growing, innovative company.
- 250 PLN to spend on the MyBenefits platform (options include medical care, insurance, MultiSport, and various shopping, cultural, and travel vouchers).
We follow a straightforward recruitment process:
- Short interview with Antal Consultant.
- Interview with HR & Hiring Manager.
- Employment.
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