Office Administrator
2 weeks ago
AutoRABIT was founded in 2015 to help organizations in regulated industries regain control of their Salesforce development processes and move toward continuous delivery of value to their customers and employees. Today, AutoRABIT's suite of release management tools is the most comprehensive and secure on the market, and our customers are realizing the benefits of faster, more secure deployments in their Salesforce environments.
Who We Are
AutoRABIT is a worldwide company with team members from a variety of industries who all share the goal of making the working lives of our clients safer and easier.
What We Do
Our automated solutions help everyone touching the Salesforce DevSecOps pipeline to reduce manual touchpoints, strengthen data security, and increase the value they provide to their customers. We embody DevSecOps principles in the way we think and work— offering our example, advice, and inspiration to guide our clients.
Job Overview (HYBRID WORKING SCHEDULE):
We are looking for a proactive and highly organized Office Administrator to support our daily office operations. This role will ensure smooth administrative processes, assist with recruitment coordination, and contribute to company events and projects. If you have excellent organizational skills, attention to detail, and a proactive approach, we'd love to hear from you
Responsibilities:
Office Administration:
- Oversee office organization, administration processes, and services.
- Answer and direct phone calls, emails, and other correspondence.
- Manage office supplies and snacks to maintain a well-stocked and efficient workspace. Place orders as needed.
- Monitor and track the office budget.
- Handle invoice management, ensuring accuracy and processing them through internal tools while coordinating with vendors.
- Handle incoming and outgoing mail and packages.
- Perform general administrative tasks, including data entry, photocopying, and scanning.
- Identify and recommend improvements to administrative processes, services, and cost efficiency.
- Respond to employee inquiries regarding office-related matters and provide necessary support.
- Responsibility to adhere to set internal controls.
- Assist the HR team in managing employee business trips, including booking tickets, arranging accommodations, and preparing invitation letters.
- Participate in organizing company events, team-building activities, and office gatherings.
- Assist in initial candidate screening as part of the hiring process.
- Schedule and coordinate interviews between candidates and interviewers.
- Maintain professional and friendly communication with candidates, ensuring a positive candidate experience.
- Fluent in English and Czech.
- Proficiency in office software (e.g., MS Office).
- Previous experience in administrative or office coordination roles.
- Interest in growing into an HR-focused role over time.
- Strong organizational and planning skills with a proactive mindset.
- Excellent problem-solving abilities and adaptability.
- Outstanding communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion and integrity.
- High school diploma or equivalent.
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