Executive Assistant to the CEO

Make is the leading visual platform for anyone to design, build, and automate anything—from tasks and workflows to apps and systems—without the need for coding skills. We are headquartered in the flourishing tech hub of Prague, Czech Republic, and our teams are spread across the USA, UK, Germany, France, Canada, India and Chile, among other locations.

Are you a proactive problem solver who naturally thinks two steps ahead? We are currently looking for an exceptional Executive Assistant to support our CEO for a maternity cover, with the possibility of extension.

In this dynamic role, you will be the backbone of our executive operations, anticipating needs and offering solutions with a smile. If you are flexible, consistent, and thrive in a fast-paced environment, we want to hear from you

Your Mission

As the Executive Assistant, you will plan and orchestrate work to ensure the CEO's priorities are met and organizational goals are achieved. Your daily impact will include:

• Strategic Coordination: Manage the CEO's calendar, prioritize sensitive matters, and coordinate communications for team meetings, all-hands, off-sites, and stakeholder engagements (including agendas and minutes).
• Operational Excellence: Provide administrative support (mails, invoices), maintain confidentiality, and ensure high-quality systems and operations.
• Travel Management: Book domestic and international travel, manage costs, and maintain accurate records.
• Office & Culture: Work closely with Office Managers to care for our offices and refreshments.
• Adaptability: Provide ad-hoc support to the CEO and always have a back-up plan ready.

Who You Are

We are looking for a flexible team player who is unafraid of challenges. The ideal candidate possesses:

• Proven Experience: You have experience as an Executive Assistant or in relevant administrative support, preferably within a SaaS company.
• Tech Savvy: You have an in-depth understanding of G Suite, Slack, and Zoom. Experience with Spendesk, Airtable, and Confluence is a major plus
• Communication: You have professional-level verbal and written skills in English. Good Czech and German skills are very welcome.
• Organization: You possess excellent calendar management skills and can coordinate sophisticated meetings and multiple concurrent projects.

Mindset

• Proactive: You have a proactive approach to problem-solving with strong decision-making skills.
• Solution-Minded: You approach every interaction with a smile, using exceptional communication skills to anticipate needs and offer solutions.
• Forward Thinking: You think two steps ahead and always have a back-up plan, ensuring meticulous attention to detail in every task.

What we stand for:

We roll together - We embrace different ideas to grow together and create powerful solutions.

Customer impact first - We empower our customers to succeed, aiming for sustainable impact.

• Game on - We're explorers at heart: play is our fuel and creativity has no limits.

For more, feel free to check out our Life at Make Instagram, Meet-up page, or YouTube to get a sense of the vibe.

At Make, we know that exceptional work comes from people who bring different perspectives and experiences. We build a place where everyone feels welcome, heard, and empowered to create, contribute, grow and make an impact. We encourage people of all backgrounds, identities, abilities, and experiences to apply. Our hiring decisions are based on your qualifications, skills, merit, and the needs of our business. We have zero tolerance for discrimination or harassment of any kind.

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