Events Assistant

2 days ago

Prague, Hlavní město Praha, Czech Republic Project Syndicate Full time 25,000 - 40,000 per year

English (Proficient)

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Project Syndicate

Full-time
• Prague

Seniority: Junior
• Education: Bachelor

Project Syndicate is seeking a highly organized and creative Events Assistant to support the coordination, promotion, and execution of our digital and hybrid events. This role requires a detail-oriented individual with strong project management skills, and, preferably, experience in marketing or communications. The ideal candidate will assist with event logistics (audience invitations, speaker management, and catering arrangements, etc.), marketing campaigns to support PS Events, and on-site coordination to ensure successful event execution. Between events, this role will assist with other Project Syndicate marketing and communications activities.

Core Responsibilities

Marketing & Promotion

  • Assist in developing and executing event marketing campaigns across digital channels.
  • Create and manage social media, email, and other promotional copy and assets.
  • Track marketing performance metrics and suggest improvements for future campaigns.
  • Create post-event reports for internal and external use with metrics on impact and reach (both digital metrics and in-person metrics, such as attendance).
  • Assist with other Project Syndicate marketing or communications activities between events.

Event Organization

  • Communicate with stakeholders (sponsors, speakers, vendors, etc.) to manage logistics prior to the event and ensure awareness of event developments.
  • Assist with event logistics, including venue selection, catering, and equipment rentals.
  • Maintain event schedules and task lists to meet deadlines and ensure smooth operations.
  • Manage event registrations, guest lists, and attendee communications.

Event Management

  • Support on-site event setup, execution, and breakdown.
  • Act as a day-of point of contact for vendors, speakers, and attendees during events, promptly addressing any inquiries or issues.
  • Assist with troubleshooting and problem-solving on event days.

Requirements

  • Bachelor's degree or relevant experience in event planning, marketing, or a related field.
  • Strong organizational and time management skills.
  • Excellent English communication skills – both written and spoken.
  • Experience with social media management and marketing tools.
  • Familiarity with Adobe Suite (Photoshop and InDesign) a plus.
  • Ability to multitask and work well under pressure.
  • Flexibility to travel (3-4 times per year) as needed for events.
  • An interest in media and current events (our biggest event verticals are sustainability, AI, and economics).

Why Join Us?

  • Opportunity to work closely with leadership and make a direct impact.
  • Dynamic and mission-driven team.
  • Growth opportunities in media and event management.
  • Full-time, in-office position (with the possibility of some remote work).

Interested candidates should send a cover letter and CV to -

Submissions without cover letters will not be considered.

Project Syndicate is committed to equal employment opportunities regardless of background. We base all our employment decisions on merit, job requirements, and organizational needs.

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