Assistant Court Administrator

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Employment Type

Job Summary

Do you have experience working in criminal justice and a passion for municipal court operations? The City of Olathe is looking for someone to join our collaborative and innovative team as an Assistant Court Administrator.  In this role, you would play a pivotal role in ensuring smooth operations within the City's Municipal Court. The Court operates dockets 5 days a week and processes over 12,000 cases and $2 million in fines and fees on an annual basis.   

The successful candidate must be an innovative manager with exceptional and professional communication skills, be able to work well with and lead interdisciplinary teams, serve as a trusted member of the Legal Department Management Team, and have great attention to detail. 

The City of Olathe offers competitive benefits and compensation, including tuition reimbursement, a free onsite wellness clinic for employees and dependents on the City's health plan, eight weeks of paid parental leave, and great learning and professional development opportunities.  If you thrive in a fast-paced environment and seek to make a meaningful impact, apply today 

Salary Range: $69,160 - $83,454 annual

For more details, review the full job details and requirements below.

The Assistant Court Administrator is a management role responsible for the supervision and oversight of daily operations of the Olathe Municipal Court.  

Key Responsibilities: 

• Supervises the customer-facing Court Clerks (Clerks I, II, and III) by managing, directing, coaching, and coordinating assigned work tasks; serves as a backup for assigned work teams when needed; assists in selection of Court staff through review of applicants, interviews and hiring; coaches, leads, motivates, develops and evaluates employees; and encourages collaboration among Court and Prosecutor's Office staff. 

• Builds the public's trust in the Court by assuring compliance with court policies and procedure as mandated by city policy and state statutes; ensures that the Court responds to requests for open records in compliance with the Kansas Open Records Act; assists the public and provides information on departmental policies and procedures;  completes required daily, weekly, and monthly reports as requested by the Court Administrator, City Attorney, and/or Municipal Judges; oversees and responds to customer-related issues and complaints, ensuring efficient and timely resolution. 

• Takes accountability for the day-to-day fiscal operations of the Court by monitoring accounting procedures for discrepancies and improved efficiencies; oversees and completes daily cash-out/balancing for all Court transactions to assist when needed and trains new Court Clerks on process; completes financial tasks including the bond ledger/reconciliation, restitution processing, and invoice processing; assists the Court Administrator in budget preparation; develops and maintains statistical and financial reports of Court transactions.  

• Maintains professional communication with other divisions within the Legal Department (City Prosecutor's Office and City Attorney's Office), other city departments (primarily the Olathe Police Department), outside attorneys, and various outside agencies; assists Court Administrator with research and review of court policy and procedure updates/changes; communicates implementation of new policies and procedures to Court personnel, City Prosecutor's Office staff, and the Legal Department Management Team; serves as a valued leader in various cross-functional work groups and inter-departmental teams as a representative of the Court and Legal Department. 

• Assists in strategic planning for future court needs; serves as the lead technical manager/administrator of the court case management system; serves as the primary liaison for software vendors, IT staff, and the Project Management Office for case management system-related issues, updates, and modifications; serves as Terminal Agency Coordinator/LASO for the KCJIS/REJIS criminal history systems; monitors new and changing trends in court practices and challenges Court staff to review, consider, and implement new and innovative practices to ensure the regular modernization of day-to-day Court operations; analyzes national and local trends applicable to municipal courts for possible new and improved efficiencies by identifying best practices to leverage emerging technology trains staff in implementation of new technology. 

Qualifications 

Experience: A minimum of four years of related work experience is required, with three years of supervisory experience preferred.  Experience managing operations within a comparable Municipal Court and/or City Prosecutor's Office is preferred. Must be an innovative manager with strong leadership skills and exceptional and professional communication skills.  Demonstrated experience working well with and leading interdisciplinary teams is required.  Must have great attention to detail and strong computer skills.  

Education: A high school diploma or equivalent is required.  An associate's degree with coursework in legal, business administration, public administration, or criminal justice is preferred. 

Licenses & Certifications: None required. 

Language: Proficiency with verbal and written English language is required. Additional proficiency with Spanish and American Sign Language preferred. 

Environmental or Physical Demands: This position performs work mostly in an office type setting with standard administrative demands, including daily and direct interactions with members of the public who are customers of the Municipal Court.