Office Coordinator

22 hours ago

Brno, South Moravian, Czech Republic Ingersoll-Rand Full time 104,000 - 130,878 per year

The Office Coordinator/Receptionist performs office admin management, deals with suppliers – post, office supplies, telephones, internet, IT infrastructure, prepares and supports occasional business meetings (e.g. catering, hotels, etc.), and communicates with landlord and cleaning service. The role reports to HR Manager and is responsible for smooth office functioning and operations.

WHAT WILL BE YOUR RESPONSIBILITIES:
  • Office admin management: Ensure that the office and office-related processes are running properly (post, heating, electricity, air-conditioning, IT support, cleaning service, car parking, stationery, purchasing and office supplies, management of repairs when needed), also is responsible for office-related projects.
  • Customer Service/Reception area: Greet customers and visitors in a courteous and professional manner. Act as a customer resource regarding the products, structure and operations in order to direct incoming phone calls to the appropriate individuals. Maintain a neat and organized reception area.
  • Dealing with office suppliers: Office suppliers' contracts review and set up if needed, office claims resolving, administration of cell phones and mobile operators and similar office-related items.
  • Meeting organization: Prepare meeting rooms for meetings (refreshment, catering, materials for meetings, badges), and reservation of parking places for visitors.

  • Event organization cooperation: Support company events in cooperation with HR and Social Committee (Christmas Party, Sports events etc). Deal with providers, book premises, arrange catering, etc.

  • Other responsibilities as assigned or required.

WHAT IS IMPORTANT FOR US:
  • Fluent in Czech and English
  • Candidate must be persistent/committed and able to work under time pressure
  • Also organised/time-oriented, output-driven, able to set priorities and work independently
  • Strong communication skills with the ability to communicate with internal Employees at all levels
  • Previous experience in customer-facing roles is an advantage
WHAT WE OFFER:
  • Motivating salary and annual bonuses
  • Equity grant (company shares)
  • Meal vouchers
  • Flexipass vouchers 700 CZK or Multisport Card for free
  • 5 weeks of holiday, sick days, volunteering day
  • Celebrate your birthday (day off)
  • Flexible working hours
  • Occasional Home Office
  • Contribution to language/professional courses 6000 CZK
  • Contribution to pension and life insurance
  • Mobile service employee program
  • Pleasant and modern working environment close to the city centre
  • Refreshment at the workplace for free
  • Employee assistance program
  • LinkedIn Learning free access

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