Business Operations Coordinator

4 days ago


Warszawa, Mazovia, Czech Republic GREENEX GROUP Full time

**About Us**

Greenex Group is an emerging leader in base oils and petrochemical products trade, distributing them to serve the markets in Africa, Europe, Asia, and the Americas. We stand for high-quality commodities and specialize in physical Base Oil and Petrochemicals Trading and Distribution worldwide.

We believe in empowering our team members and providing them with opportunities for growth and development. Our company culture is built on friendships, trust, and a passion for trading and logistics.

The Job: Junior Business Assistant

You will be the key person to support our traders and board members in coordinating and overseeing internal business operations, supporting trading activities. Your role will involve managing workflows, document flows, working with financial operations, and other office tasks.

As a Junior Business Assistant, you will work closely with the board of Greenex Group and be responsible for:

  • Diary and Calendar Management: Coordinate and manage the schedules of our board members.
  • Meeting Coordination: Arrange meetings and conference calls across multiple time zones.
  • Email Management: Manage a high volume of emails and relay information in a timely and accurate manner.
  • Travel Arrangements: Coordinate bookings for internal/external meetings and video conferences across multiple locations.
  • Expense Management: Handle expense reports and prepare invoices.
  • Ad-Hoc Tasks: Take on additional tasks while maintaining workflow.

To succeed in this role, you should have strong organizational and analytical skills, attention to detail, and experience in supporting international operations.

Our ideal candidate has:

  • A degree in Logistics or a related field.
  • Excellent proficiency in Excel and PowerPoint.
  • Strong communication and negotiation skills.
  • Experience in commercial operations and sales support.

We offer:

  • A chance to grow your career in an international setting.
  • Opportunities to expand your knowledge and skills.
  • A modern office environment with a friendly atmosphere.


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