Finance and Office Coordinator @ SpotOn

What skill are we looking for? Proven experience with NetSuite ERP system – minimum 1-2 years Availability to work from the Krakow office (hybrid mode) Strong accounting and bookkeeping knowledge Experience with invoicing, cost tracking, and financial reporting Familiarity with Polish accounting regulations and KSeF system Excellent command of English and Polish, both written and spoken High level of accuracy and attention to detail in financial matters Strong analytical and problem-solving skills Proficiency in MS Office/Google Tools, especially Excel/Sheets Ability to work independently and manage multiple priorities Strong sense of confidentiality and discretion when handling financial data Perfect candidate also has:  Experience working with B2B contractors and their settlement processes Knowledge of VAT regulations and white list requirements Previous experience in an international company environment Understanding of travel expense policies and reimbursement procedures Experience with banking systems and payment processing At SpotOn, we’re helping restaurants and small businesses compete and win with flexible payment and software technology—backed by real people who really care. From seamless point-of-sale systems to integrated restaurant management solutions, every SpotOn tool is designed to help local businesses increase profits and create better experiences for their customers and employees.   Recently, SpotOn was: Named one of Fast Company’s Most Innovative Companies of 2024 Awarded Great Places to Work and Built In’s Best Workplaces for the third year in a row Selected as the Best Overall Restaurant POS by NerdWallet Rated the top-rated point-of-sale (POS) for restaurants, bars, retail, and small businesses by Capterra users We’re committed to caring hard and moving fast so that we can continue to grow and make a positive impact together.  That’s where you come in.  Here’s a bit about what we have to offer: Competitive pay: 9400 - 11 700 PLN gross on CoE Fixed-term contract for 1.5 years (maternity cover replacement) with a high probability of extension as we are a growing company Training budget 3500 PLN gross per year Fully paid private healthcare in LuxMed New MacBook Air, 4K monitors... whatever tools you need Access to the Worksmile platform with a monthly top-up Subsidized access to breakfast and lunch through the vending machine in Kraków office, and lunches in Gdańsk office once a week New, modern, bright and comfortable office space in the city centre A lot of free parking spots around the office Access to the company’s library Great working atmosphere Chill out room with a PlayStation, table tennis, and mini gym Free snacks and beverages in a kitchen Company parties and social activities Employee referral program Relocation Package within Poland ,[Finance & Accounting (Primary Focus):, Manage and maintain financial records in NetSuite ERP system, Process invoicing and re-invoicing for contractors and employees, Handle monthly cost summaries and financial reporting, Prepare cost estimates and forecasts for upcoming months, Process contractor invoices and ensure compliance with KSeF (Polish e-invoicing system), Support B2B contractor onboarding regarding company registration and VAT white list requirements, Assist with B2B offboarding processes, including invoice settlements and rate calculations, Track and follow up on missing invoices in coordination with the team, Liaise with the accounting service provider on financial matters, Maintain accurate financial documentation and support audit processes, Administrative & Office Support:, Process and coordinate business travel arrangements and expense settlements, Support the coordination of company events and team activities, Assist with office relocation coordination when needed, Handle general administrative tasks to support daily operations, Collaborate with Reception and HR teams on cross-functional projects] Requirements: Accounting, NetSuite Additionally: Training budget, Private healthcare, English lessons, Support for relocation, Employee referral bonus, Flexible working hours, Small teams, Lunch card, Free snacks, Free parking, Modern office, Kitchen, Free coffee, Bike parking, Playroom, Shower, Free beverages, No dress code, Free lunch.