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Executive Assistant
2 weeks ago
Description
We are seeking a highly organized and proactive Executive Assistant to support our HUB European Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.
Key Responsibilities:
- Provide high-level administrative support to the HUB European Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Act as a liaison between the team and internal/external stakeholders.
- Organize and coordinate events, meetings, and conferences.
- Conduct research and compile data for reports and presentations.
- Assist with special projects and initiatives as needed.
- Manage and prioritize incoming communications, including emails
- Maintain office supplies and ensure the team office is well-organized.
- Monitor and manage budgets, invoices, and expense reports.
- Develop and implement administrative systems to improve efficiency.
Required Skills:
- Strong verbal and written communication skills to interact effectively with team members and stakeholders.
- Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met.
- High level of accuracy in preparing and editing documents.
- Proactive approach to identifying and resolving issues.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams and other relevant software includes AI (Copilot)
- Ability to build and maintain positive relationships with internal and external stakeholders.
- Ability to conduct research and compile data for reports and presentations.
- Experience in organizing and coordinating events, meetings, and conferences.
- Understanding of invoicing, and expense management.
- Fluent English is required, German optionally
- Broad experience in mastering discipline typically obtained through advanced education and work experience, ideally 8 years+
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
