Executive Assistant

4 days ago

Prague, Hlavní město Praha, Czech Republic Hitachi Energy Full time €40,000 - €60,000 per year

Description

We are seeking a highly organized and proactive Executive Assistant to support our HUB European Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.

Key Responsibilities:

  • Provide high-level administrative support to the HUB European Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Act as a liaison between the team and internal/external stakeholders.
  • Organize and coordinate events, meetings, and conferences.
  • Conduct research and compile data for reports and presentations.
  • Assist with special projects and initiatives as needed.
  • Manage and prioritize incoming communications, including emails
  • Maintain office supplies and ensure the team office is well-organized.
  • Monitor and manage budgets, invoices, and expense reports.
  • Develop and implement administrative systems to improve efficiency.

Required Skills:

  • Strong verbal and written communication skills to interact effectively with team members and stakeholders.
  • Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met.
  • High level of accuracy in preparing and editing documents.
  • Proactive approach to identifying and resolving issues.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams and other relevant software includes AI (Copilot)
  • Ability to build and maintain positive relationships with internal and external stakeholders.
  • Ability to conduct research and compile data for reports and presentations.
  • Experience in organizing and coordinating events, meetings, and conferences.
  • Understanding of invoicing, and expense management.
  • Fluent English is required, German optionally
  • Broad experience in mastering discipline typically obtained through advanced education and work experience, ideally 8 years+
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

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