Office Coordinator/Assistant

No Relocation Assistance Offered
Job Number # Prague, Prague, Czech Republic

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 

Job Summary
The Office Coordinator/Executive Assistant is responsible for management of the Office for both Hill's
and Colgate-Palmolive companies including a wide range of services to assure efficient operation,
including office facilities, equipment, supplies, maintenance and vendors. The position also provides
executive assistance to Hill's and CP GMs in administrative tasks and meeting/events coordination. The
position supervises reception activities and reports to HRBP with a dotted line to GMs.

Principal Duties and Responsibilities
Provide executive assistance to Hill's and CP GMs in daily business activities (incl.
administration and meetings/events coordination)
Management and maintenance of office location and facilities
Monitor and maintain inventory of regular operating materials (stationery, refreshments)
Work with and coordinate external providers (cleaning services, hygienic materials for
office needs, building maintenance, plants care, couriers, mobile phones, audits, catering
services, parking, electricity costs, insurance, firestop and workplace inspections, etc.)
Implement and coordinate OHS procedure and training requirements
Coordinate car fleet needs
Create purchase orders in accordance with assigned budget and ensure invoices are paid in time
Travel management (maintenance of Concur system, participation on calls for Travel
coordinators, offline bookings, hotel and taxi recommendations and invitation letter
preparation, payment cards orders etc.)
Support HR department with onboarding / offboarding of employees, training and events
organization and other activities. Cover HR Associate tasks if needed
Coordinate reception activities, as well as back up Receptionist in case of absence

This is not an exhaustive list of duties or functions.

Education/ Experience
● High school education with school leaving exam
● Fluent in English and Czech/Slovak.
● Minimum 3 years' experience in Office Coordinator positions, preferably from a multinational company.

Expected Areas of Knowledge, Skills and Abilities
Strong computer skills (G Suite, MS Office), experience with Ariba (PO) system is an advantage
Ability to communicate properly to different levels in the organization and outside
Strong negotiation skills
Willingness to help and support teams
Perfect organization skills
Initiative and Multitasking

Working Relationships (Key partnerships and reporting relationships)
Does this position supervise: Yes (Receptionist)
Position reports to HR Business Partner
Works closely with GM, HR and other teams
External vendors

What We Offer

• Work for international company
• Employment contract for 1 year (with a possibility of extension)
• Annual bonus and wide range of benefits like 25 vacation days, 10 sick days, Cafeteria, meal contribution, private medical care, dental contribution etc.
• Dog friendly office close to Krizikova metro station

Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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