Administrative Assistant

Job Description

Administrative Assistant supports Directors of one our local organization and his leadership team. Job responsibilities require coordination of multiple tasks to complete work assignments, which require advanced analytical ability, independent judgement, creativity, and problem-solving skills. This role requires strong communication skills for effective interaction with company executives and internal/external clients both on-site and remotely to maintain workflow.

Primary responsibilities for this position include, but are not limited to, the following:

• Conduct General Administrative duties, which constitute approximately 10% of job responsibilities
• Proactively organize and plan agenda of Director, assist with preparation of presentations and various documents.
• Collaborate with global business & IT organizations to manage official IT documentation adhering to company policy and best practice. Advise authors on good document practices and document management requirements for official IT records.
• Support and coordinate activities, meetings and events of Director and Leadership Team
• Coordinate and perform multiple tasks
• Prioritize and perform work activities under little supervision
• Schedule complex, multi-leg, and international travel
• Support and assist in the use of Team Sites
• Organize special projects within the division or area
• Support whole team with adhoc issues
• Communication with admins in the US/Singapore.

Qualifications:

• The individual must possess outstanding communication and people skills and have extensive experience with event planning and coordination.
• High School Diploma
• Any Administrative experience supporting Directors/ Managing Directors will be considered as a huge advantage
• Fluency in Czech and Advanced English proficiency
• Advanced computer skills using MS Outlook, Word, Excel, PowerPoint
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
• Experience with processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
• Ability to handle and prioritize a large number of simultaneous assignments
• Experience with Event Planning and coordination
• Extraordinary attention to detail
• Outstanding communication and people skills
• Nice to have: Advanced education or certifications such as Certified Administrative Professional, Project Management Professional Certification,
• Work well under pressure
• Be flexible and adaptable
• great with time management

What we offer:

• Competitive salary
• Position in leading global healthcare company
• Global projects, international environment
• Opportunity to learn and grow professionally within the company globally
• Representative office in Prague

Wide range of benefits

• Flexible working hours, home office
• Yearly Bonus based on company and personal performance
• Pension and health insurance contributions
• Edenred Benefits + meal vouchers
• Internal reward system – INSPIRE – with redeeming option as services, goods or vouchers
• Up to date laptop and iPhone mobile device

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Required Skills:

Communication, Document Management, Email Management, Microsoft Office, Travel Scheduling

Preferred Skills:

Job Posting End Date:

09/6/2025

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R363731