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GM & Office Support Specialist
3 months ago
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.
To make a difference with us, all you need to do is bring your human best.
What will your story be? Apply now
Learn more:
GM & Office Support Specialist
Position: In this role, your agenda will mostly consist of providing support to General Manager and locally handling a selected range of administrative tasks for People & Culture team. Your responsibilities will include handling several critical tasks, making you an essential contributor to the smooth operation of various processes across teams.
What will you do - Responsibilities:
- Support the General Manager (GM) in all administrative areas with accurate preparation and delivery connected to weekly agendas. Organize and maintain agendas and itinerary of General Manager up to date.
- Support GM in internal communication publication, translations, and event organization as required.
- GM budget planning, cost control, providing information to the Finance team in line with reporting deadlines
- Manage purchases in SAP for GM and delegated People & Culture (P&C) areas, including Purchase Requisitions (PRs), Goods Receipts (GRs), vendor creation/extension, etc.
- Make required travel and entertainment arrangements and keep logistics and organization of all meetings and events. Physically or virtually organize events connected to the GM / P&C (Town Halls, Xmas Party, etc.) and other meetings, managing all respective tasks of the events. Coordinate preparations for management events and projects, providing efficient support for seminar & conference logistics needed.
- Coordinate and execute administration of Learning and Development programs, including, but not limited to, Language Learning Program. Fully schedule, coordinate, and support local trainings. Selected vendor/provider management. Be in charge of local administration of legal documents, contracts, etc. Support related communication coming from People & Culture team.
- Provide support to Legal department, when required (maintenance of contract table etc.).
Who We Are Looking For - Requirements:
- Proven experience as a personal assistant / administrative coordinator supporting high profile individuals
- Discreet, proactive, and enthusiastic about changing environment
- Excellent communication skills in both English and Czech
- Tech-savvy and proficient in MS Office
- Detail-oriented and organized, with strong time management and prioritization skills
- Agile and flexible, capable of managing last-minute requests with a can-do attitude
Are you ready to join us? Build your success story at JTI. Apply now
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with TA > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. We are committed to providing reasonable adjustments to applicants with special needs. If you require any accommodations, please let the Talent Advisor know during the selection process.
