Office Coordinator NEW

Location

Prague

Employment Type

Full time

Location Type

On-site

Department

Operations

Join Apify on our mission to help anyone get more value from the web, so they can automate tasks and spend time on the things that matter most.

Apify downloads billions of web pages from all over the world for science, market research, and finding lost children. We give AI chatbots the context to interact intelligently, and we're making AI agents an integral part of the Apify platform.

We work hard and play hard. We love parties, sports, and staying active. Colleagues become friends through foosball, game nights, and post-lunch ping-pong. We take the work seriously, not ourselves. This creates a relaxed, connected, and motivating environment.

About the People & Office team

You'll join the People & Office team, keeping Apify's culture and operations running smoothly—from daily office logistics to memorable team events.

You'll report to Martina and collaborate with Kája, Kerol, and the team to maintain an organized, welcoming, and energetic workplace.

What you'll be working on:

You'll keep the Lucerna office running smoothly and ensure Apifiers have what they need to perform at their best.

• Greet visitors, candidates, and partners at Lucerna - you'll be the first smile they see at Apify.
• Keep the office tidy, stocked, and buzzing: straighten shared spaces, run the dishwasher, and ensure lobby and meeting rooms stay sharp all day.
• Own deliveries, supplies, snacks, and vendors - the kitchen, coffee station, and snack program keep Lucerna running smoothly.
• Handle daily lunch orders via Wolt and local spots - place them, track receipts, settle invoices.
• Book tables and manage restaurant accounts in the neighborhood.
• Set up new hires for success: welcome packs, desks, and first-day essentials.
• Plan and run internal events and team activities that people rave about.
• Communicate clearly and warmly on Slack and face-to-face with everyone.
• Solve daily challenges with fresh, practical ideas.
• Shape our big 2026 office move - your vision and detail will help define the new space.

They say there are no perfect candidates, but you might be the one if you have:

• Warm, people-first vibe - you bring positive energy that lifts everyone.
• Top-notch organization and multitasking - handle many things at once without missing a beat.
• Flexible and ready to juggle multiple tasks at once - one minute you're setting up lunch, the next you're solving a last-minute event need.
• Clear, confident English (B2 or better).
• Proactive and hands-on - you see what needs doing and do it.
• In the Lucerna office, Monday to Friday, you enjoy being where the action is.
• Real ownership - you care for the space like it's your own.
• Experience in keeping an office running smoothly? Huge plus - especially in a startup or laid-back environment.

By the end of the first 3 months, we expect you to…

• Feel completely at ease in Lucerna - you are handling the office operations as if they were your second nature
• Build a strong relationship with the People & Office team.
• Jump into internal events with enthusiasm.
• Earn trust across the company - people know they can count on you.
• Bring at least one smart, new idea to make our workspace even better.

Why should you work for Apify?

• Space, support, and autonomy for personal growth, with a direct impact on our success
• Full-time position in Prague at our amazing office located in Lucerna Palace
• Option to work remotely
• Flexible working hours
• Nobody counts holidays as long as the work gets done
• Stock options and profit sharing
• Free Multisport card ‍
• We welcome pets, kids, and bikes at the office
• Epic team buildings and offsites with biking, canoeing, and other adventures
• Solid education and training budget, conference tickets, internal "Eat & Learn" sessions, and the possibility to work across teams
• Generous hardware budget
• Free lunches every day when working from the office
• Unlimited supply of & and snacks
• Free entry to the wonderful Prague Zoo
• Ping-pong, chess, PS5, lightsabers, foosball league after lunch