HR Business Partner

D-ploy is a dynamic IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering cutting-edge services to industry-leading clients through strong partnerships and a people-focused culture.

We are seeking a HR Business Partner to join our growing team. This position is ideal for an experienced HR professional who thrives in a fast-paced, international environment and enjoys both strategic planning and hands-on HR operations.

You will play a pivotal role in driving employee lifecycle processes, ensuring HR compliance, and managing daily HR operations across multiple locations. This role requires proficiency in English and ideally German, along with a strong grasp of employment legislation and HR best practices.

• Employee Lifecycle Management
  • Manage end-to-end employee onboarding and offboarding processes to ensure a smooth and professional experience.
  • Prepare and oversee employment contracts, amendments, confirmations, and termination letters in compliance with legal and company standards.
  • Coordinate HR change requests, including job title updates, department transfers, and employment terms adjustments.
• HR Administration & Systems
  • Maintain accurate and confidential employee data in internal HR systems.
  • Organize and update employee files (digital and physical), ensuring data integrity and compliance with data protection regulations.
  • Manage administrative processes such as visa/work permit coordination, employment confirmations, and document control.
• Payroll & Benefits
  • Coordinate monthly payroll input and collaborate with finance/payroll providers to ensure timely and accurate processing.
  • Administer compensation and employee benefits programs, ensuring internal consistency and market competitiveness.
• Compliance & Policies
  • Ensure adherence to local labour laws, company policies, and international HR standards.
  • Draft, update, and communicate HR policies and procedures to align with evolving business needs and legal changes.
• Performance & Development
  • Support performance management cycles by coordinating review timelines, tracking completion, and gathering feedback.
  • Assist in identifying training and improvement needs and supporting ongoing career development initiatives across teams.
• Employee Relations
  • Act as a trusted point of contact for employee queries and HR-related matters, fostering an open and collaborative work environment.
  • Manage disciplinary procedures and guide managers through formal actions, ensuring consistency and fairness.
  • Support conflict resolution and grievance handling to maintain a positive workplace climate.
• Engagement & Culture
  • Drive engagement activities including team events, employee recognition, wellness programs, and communication initiatives.
  • Utilize HR metrics and employee feedback to enhance workplace satisfaction and retention.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Proven experience (3+ years) as an HR Manager or Senior HR Generalist in a multinational or service-based organization.
• Strong knowledge of employment law and HR practices, experience within Switzerland and/or Germany are a bonus.
• Experience managing payroll, contract documentation, and employee data administration.
• Fluent in English; proficiency in German is a significant advantage.
• High attention to detail, discretion with confidential information, and strong organizational skills.
• Proficient in HR management systems and Microsoft Office (Excel, Outlook, Word).
• Strong interpersonal and advisory skills with the ability to influence and support cross-functional teams.
• Willingness to provide a recent criminal record extract (not older than three months).

Benefits

• Broad range of activities, tasks, and projects
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment
  

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