Office Assistant

1 month ago

Prague, Czech Republic Vendavo Part time

We are looking for a dynamic people-focused professional to be the heart of our office As our Office Assistant , you’ll be the glue that keeps our team connected, from organizing events to ensuring everything runs seamlessly behind the scenes. Your dedication to people and creating a welcoming, efficient workplace will shape the heart of our company culture.

THE OPPORTUNITY

  • Ensure Smooth Office Operations: Your primary responsibility is to ensure the smooth operation of the reception area and maintain efficient office operations. You act as first point of contact for the office and play a crucial role in creating a positive and professional environment for employees and visitors. You monitor daily operations and address potential issues as they arise.
  • Administrative Support: You are responsible for handling various administrative tasks, including managing correspondence, organizing documents, assisting with office logistics and creating engagement content, i.e., graphics, photos, videos, etc.
  • Office Equipment Management: You oversee the management of office equipment, ensuring that all devices and tools are properly maintained and functional to support daily operations.
  • Office space management, seating plan creation, lease and office expansion
  • Hospitality Services: Your role involves providing refreshments for employees and visitors, tending to their needs, and ensuring a welcoming and comfortable atmosphere in the office.
  • Event Organization: You organize social events, as well as fun activities for Employees‘ in Vendavo. You assist in organizing seminars and meetings, coordinate logistics of on-site Customer and Executive visits and plan and manage activities that will help with Site growth.
  • Collaboration with HR: You collaborate closely with the HR department to support various activities such as employee onboarding and HR-related administrative tasks.
  • Communication with Building Management: You serve as a liaison between the office and building management, addressing facility-related issues, coordinating maintenance requests, and ensuring compliance with building regulations and policies.

THE SKILL SET

  • High school or university education
  • Proficient in MS Office
  • Excellent verbal and written communication in Czech and English
  • Strong organizational and communication skills
  • Solution-oriented mindset with the ability to turn challenges into opportunities
  • Good at creating Meetups, presentations, photos, videos and organizing Employees‘ events
  • Reliability, responsibility, and precision
  • Ability to work independently and in a team
  • Previous experience with office management, community management, employee engagement and events planning

THE BENEFITS

  • Working within a team of friendly, skilled people where help is always within reach
  • Professional growth and development opportunities
  • Use of modern tools and access to experts
  • Team spirit in the workplace, and fun team activities
  • Opportunities to learn a new field and get a deep understanding of enterprise tech
  • Flexible working hours without micromanagement
  • Personal freedom and focus on individual responsibility
  • Company-sponsored events for employees, volunteer tech talks, and tournaments
  • Weekly English classes, international travel opportunities
  • 25 days of paid vacation + 4 additional company days off to recharge your batteries (1 day each quarter) + 3 sick days + 2 days paid for charity activities
  • Monthly benefits allowance, meal contributions
  • MultiSport card available
  • Modern cozy offices in Prague, Hradec Kralove, and Ostrava, no large open-space floors or cubicles, rec room with games and books
  • High-end laptop (Dell XPS or Mac) and smartphone (Samsung S or iPhone), including personal use
  • Option to use discounted unlimited mobile plan for family members

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