Office Manager

Your role

What you'll be doing

What We Need

Corpay is currently looking to hire an Office Manager within our CCS division. This position falls under our Corporate Payments line of business, located in Prague, Czech Republic. In this role, you will be acting as a central point of contact for all things related to the smooth and efficient operation of the office. Is responsible for creating a positive and productive and safe work environment for all employees. Builds good relationships in the workplace, good relations with suppliers and partners, and constantly looks for possible improvements in the working environment and the optimisation of the set processes. In this role, you will be reporting to the General Manager & VP.

How We Work

This position is offered as a fixed-term employment contract to cover for an employee on maternity and parental leave, with an anticipated duration until May 2028. As an Office Manager, you will be expected to work in a hybrid environment. Corpay will set you up for success by providing:

• Assigned workspace in office and home office setup
• Company-issued equipment
• Formal, hands-on training

Role Responsibilities

Facility Management

• Overseeing daily office operations, maintaining office policies and procedures, and ensuring a smooth workflow.

• Keeping up daily contact with building management and building security.

• Managing office supplies, equipment, and furniture, ordering new items and refreshment as needed.

• Negotiating contracts with vendors, managing relationships, and ensuring timely payments.

• Coordinating with vendors for maintenance, repairs, cleaning, OHS (BOZP), and ensuring a safe and comfortable work environment.

• Assisting with the creation and tracking of the office budget, processing invoices.

• Maintaining records like financial documents, contracts with vendors and other important files.

• Addressing employee queries and concerns related to office management, facilities, and other administrative matters.

• Ensuring the office adheres to relevant health and safety regulations.

Vehicle Management

• Overseeing the lease contracts, registration, insurance, and disposal of vehicles.

• Scheduling regular maintenance, coordinating repairs, and minimizing downtime.

• Managing drivers training and ensuring compliance with regulations and safety protocols (in cooperation with HR) and ensuring the fleet complies with all relevant federal, state, and local regulations.

• Managing the fleet budget, tracking expenses, and identifying cost-saving opportunities.

• Providing reports on fleet performance and finances to upper management and accounting department.

Event Management & Happiness Management

• Organizing and coordinating company events in cooperation with the team, both on-site and off-site - planning, coordination, and execution of various events, ensuring they run smoothly and meet the objectives of the organization. This includes budgeting, vendor management, logistics, and on-site supervision etc. and always sending out a satisfaction survey after the event.

Qualifications & Skills

• Fluent Czech & English
• Minimum 1 year experience in a similar role
• Driving licence group B
• MS Office
• Strong written and verbal communication skills
• Organization skills and the ability to multitask
• Flexibility to work primarily on-site
• Strong interpersonal skills to interact positively with all employees
• Attention to detail
• Knowledge of the workplace planning is an advantage

Benefits & Perks

• 3 sick days, 2 free days, that you could take after using up all your vacation time
• 2 Volunteer days
• Variable system of benefits: CZK per annum, which you could use for Multisport, Retirement insurance contributions, or Cafeteria benefits account
• Massages in the workplace – Corpay covers half of the price
• Special pricing offer for T-Mobile tariff for personal use
• Gift for a wedding or registered partnership
• Gift for life jubilees and work milestones
• Referral bonuses
• Birthday breakfast
• Sports activities for our employees
• Online educational courses
• Fresh fruit in the office every Tuesday
• Christmas party
• Hybrid working model – 3 days in the office, 2 days from the Home Office per week

Our Company & Purpose

CORPAY is a global leader in business payments, laser focused on developing smarter ways for businesses to pay their expenses. Since 2000, CORPAY has developed innovative digital solutions that help businesses better track, manage, and pay their expenses. Today, CORPAY is an S&P 500 company with hundreds of thousands of customers using our products in over 100 countries. Companies of all sizes, industries and geographies rely on our product portfolio to manage spending more quickly, efficiently and securely than ever before.

We embrace a culture grounded in five key values: integrity, collaboration, innovation, execution and people. These values offer you the opportunity to 'thrive & grow' through career development, volunteer, community, and wellness initiatives. This allows you to create a balance between professional goals and personal achievement.

CORPAY is also committed to building and nurturing a culture of diversity, inclusion, equality, and belonging by:

• Welcoming people of different backgrounds, cultures, ethnicities, genders, and sexual orientations.
• Empowering our people to share their experiences and ideas through open forums and individual conversations; and
• Valuing each person's unique perspectives and individual contributions.

Embracing diversity enables our people to "make the difference" as CORPAY and its more than 8,000 employees continue to shape the future of global payments. Learn more by visiting or following CORPAY on LinkedIn.

Equal Opportunity/Affirmative Action Employer

CORPAY is an Equal Opportunity Employer. CORPAY provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.

About Corpay

Corpay is a global technology organisation that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

All offers of employment made by Corpay (and its subsidiary companies) are subject to the successful completion of satisfactory pre-employment vetting by an independent supplier (Experian). This is in accordance with Corpay's Resourcing Policy and include employment referencing, identity, adverse financial, criminal and sanctions list checks. We do this to meet our legal and regulatory requirements.

Corpay is dedicated to encouraging a supportive and inclusive culture among our employees. It is within our best interest to promote diversity and eliminate discrimination in the workplace. We seek to ensure that all employees and job applicants are given equal opportunities.

Notice to Agency and Search Firm Representatives: Corpay will not accept unsolicited CV's from agencies and/or search firms for this job posting. Resumes submitted to any Corpay employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Corpay. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.