Team Assistant

1 week ago

Prague, Hlavní město Praha, Czech Republic Risk Placement Services, Inc Full time 25,000 - 35,000 per year

Introduction

Join us at Gallagher Re, the trailblazers of the reinsurance world, where every day brings new opportunities to shape the future. We empower our clients with cutting-edge analytics and insights, providing them the confidence to make strategic decisions that transform industries. As a team member, you'll be at the forefront of innovation, translating data into impactful solutions and taking the reins of your career like never before.

We believe that every candidate brings something special to the table, including you So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview

Welcome to Gallagher Re

Welcome to Gallagher Re, a global leader in reinsurance advisory and broking. We specialize in connecting risk and capital, enabling the global insurance industry, governments, and society to manage and mitigate extreme risks—from natural disasters like floods, earthquakes, and hurricanes and pandemics to technological and political risks such as cyber threats and terrorism. Our expertise in advanced analytics, risk transfer, and transactional services empowers clients to optimize their risk portfolios and achieve superior financial outcomes.

Exciting Opportunity in Prague:

We are excited to announce the opening of our new office in Prague, which will serve as a strategic hub for our operations across Central and Eastern Europe (CEE).

To support our growing team in Prague, we are currently seeking an Team Assistant in part-time.

How you'll make an impact

Your main responsibilities include:

Accounting tasks:

  • Processing receipts physically and in the Helios accounting system.
  • Paying colleagues and services.
  • Administration related to rent, cleaning and other invoiced services.

Office operations:

  • Regular purchases of groceries and toiletries.
  • Stocking coffee and beverages (will be covered by the landlord in the new office).
  • Ordering office supplies.
  • Office decoration (especially Christmas).
  • Mail – record-keeping and errands.
  • Handling customs matters.
  • Communication with building management and suppliers (maintenance, furniture, minor adjustments, cleaning, etc.).
  • Communication with HR, IT, legal department, bank, as needed.
  • Office organization and maintaining general order.
  • Preparing coffee and refreshments for visitors.
  • Document registration and shredding.
  • Communication and task fulfilment from the audit firm CIVOP (e.g., record-keeping of Occupational Health and Safety and Fire Protection certificates, refilling first-aid kits).
  • Ordering Business Cards, Banners, etc.
  • KYC Form Completion and Preparation of Required Documents for New Partners/Clients

Marketing and client gifts:

  • Research, selection, ordering, packaging, distribution.

Team and client events:

  • Organization (venue, accommodation, program, catering, transportation).

Business Travel Planning and Restaurant Reservations:

  • Transportation, accommodation, itinerary, check-in.

About you

What You Will Bring:

  • Fluency in both Czech and English
  • No specific educational background required
  • Strong organizational and planning skills
  • A communicative and detail-oriented personality

Interested?

Please apply through our online application platform. We are looking forward to receiving your application

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